GSA Travel Funding
*As of Sept. 5, 2025, all Fall 2025 GSA Travel Funds have been awarded. GSA is now accepting travel applications for the Spring 2026 semester. Students must be presenting at the conference in order to receive travel funding.
GSA travel funds are disbursed as reimbursements after the travel is completed.
Please note that funds are limited, and funding will be reserved for students who are presenting their own research.
Students may be reimbursed for ONE travel event up to $600 annually.
Once all funds for a specific term are awarded, the application will close.
Application Timeline
- Fall 2025: All funds have been awarded
- Spring 2026: Applications are being reviewed and awards made on a first come, first served basis
- Summer 2026: Application will open July 15, 2026
- If you have questions regarding your status, please email gsatravel@memphis.edu with the subject: GSA Travel Funding Urgent Application.
Applying for Funding
I qualify if I am:
- A full-time graduate student at the University of Memphis
- I have not already applied for travel funding from June 2025 to June 2026.
I do not qualify if I am:
- An undergraduate student
- A student at another university or college
- A faculty/staff member or U of M Global Student (who does not pay a student activity fee)
- A graduate student in the Department of Music (ask your financial advisor for more details)
Before beginning this application, you will need the following:
- A recommendation letter from your advisor
- Event link that shows event name and dates
- A completed estimated travel expenses worksheet (download)
- Example Estimated Travel Expenses Worksheet | Blank Estimated Travel Expenses Worksheet
- The form requires estimated travel expenses using CONAS, which is linked on the application form.
- You will also need an AP number for this form. To set this up, email accountspayable@memphis.edu with your Banner name, UID, and mailing address.
- Student U number(s) and the address where a reimbursement check should be mailed
- Other funding source information (such as your department funding $500 for the same event)
- The name and email address of the person responsible for finances in your department
You will receive an email (to your student email address) from a GSA representative after processing your application with instructions on the next steps. Please allow one to two weeks AFTER THE PRIORITY DEADLINE for processing.
Urgent request policy (also listed in the application): If your scheduled date of departure is within the next 14 days, please complete the application. When finished, email gsatravel@memphis.edu with the subject: URGENT GSA Travel Application. This is because your PO with Shared Services needs to be completed before you travel which cannot happen until your application is first processed with GSA. Urgent departures do not guarantee funds.