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Home SOAR Resource Hub Oracle Cloud Cutover Dates and Blackout Periods

Cutover Dates and Blackout Periods

As part of the University’s transition to Oracle Cloud, launching Jan. 5. 2026, several critical deadlines and system blackout periods have been established to support a smooth migration. Please review the following information carefully and take necessary actions ahead of the specified dates. Normal operations will resume on Jan. 5, 2026, in Oracle Cloud.

Key Deadlines by Category:

Internships and Dual Service Agreements

  • Deadline: Nov. 19

  • No new entries for internships or dual service agreements in Cayuse after this date.

  • Action: Enter items early to avoid processing delays during the blackout.

eContracts

  • Deadline: Nov. 19
  • No new eContracts may be submitted after Wednesday, Nov. 19, and all approvals must be complete by Friday, Nov. 21 to allow for final processing. eContracts will be known as “Direct Hires” in Oracle Cloud. The Direct Hire process will be available in Oracle Cloud beginning Jan. 5, 2026. 

Sponsor and Organization Codes

  • Deadline: Nov. 26 

  • No new sponsor or organization codes will be added in Cayuse after this date. 

  • Action: Confirm required sponsor and org codes are already established for upcoming proposals. 

Award Setup

  • Last Import to Banner: Nov. 30

  • Action: Submit Notice of Award promptly to avoid delays. 

Position Changes

  • Deadline: Nov. 30

  • No position actions will be accepted that impact job records, person data (such as name changes, addresses) and employee deductions (taxes, parking, campus rec, etc.) until Jan. 5, 2026, with Oracle Cloud go live. This includes new positions.

  • Action: Submit position updates ahead of blackout date.

Proposal Submissions

  • Proposals due between Dec. 8–10 must be routed by Tuesday, Dec. 2, to be submitted on Dec. 8. These proposals will be submitted to the sponsor on Dec. 8. 

  • Action: Submit proposals early to ensure timely sponsor submission. 

  • Proposal submissions will resume on Thursday, Dec. 11.   

Award Budgets

  • Deadline: Dec. 6

  • No new awards, continuations or budget revisions will be processed between Dec. 6, and Jan. 5, 2026. 

  • Action: Please review awards and budgets in advance to prevent delays.

Vendor Updates

  • Deadline: Dec. 12

  • This is the last date to make vendor additions or changes in Banner. Vendor updates can resume on Jan. 5, 2026, in Oracle Cloud.

  • Action: Submit position updates ahead of blackout date.

Labor Redistributions

  • Deadline: Dec. 15

  • All labor updates and redistributions must be completed in Banner by this date.

  • After the transition to Oracle, no further updates can be made to allocations already posted in Banner. After Jan. 5, 2026, labor updates and redistributions can be entered into Oracle Cloud.

  • Action: Finalize redistributions before deadline.

Accounts Payable Cutover

  • Deadline: Dec. 18

  • The last day for A/P check payments from Banner. Any requisitions not processed by the deadline will be processed in Oracle Cloud after Jan. 5, 2026.

  • Action: Submit A/P check payment requests ahead of the blackout date.

Foundation Expenses

  • Deadline: Dec. 18

  • The last payment date for Foundation expenses from Banner. Foundation expenses will be processed in Oracle Cloud after Jan. 5, 2026.

  • Action: Submit payment requests ahead of blackout date.

Time Clocks

  • Deadline: Dec. 26

  • On Dec. 27, Oracle time clocks will be used for clock-in and clock-out events.

  • Action: Kronos time clocks must not be used after Dec. 26.